Can an agent run an office remotely?


We have had many agents talk about their approach to business and how they have integrated digital technology. That made us think: 'Would you be able to run your business entirely from the cloud?' - We have put together some tips on how you could do this and the benefits you'd receive from it.

Before we go in to how you can use the cloud to run your office, we wanted to drill down on the main things that agents do:

1. Make phone calls to new prospects

2. Call a database of people

3. Email clients

4. Receive emails

5. Tweet

6. Write content

7. Store documents for vendors and potential buyers.

Whilst there are many more things that agents do, by being able to undertake these main tasks, you will be well on your way to running a remote office, without the need for bricks and mortar and expensive filing systems.

Agents are beginning to run their offices remotely, with huge success for the ones that are organised. 

Agents are beginning to run their offices remotely, with huge success for the ones that are organised. 

But how can you do it?

1. Set up Google Drive:

Google Drive is a cloud based system that allows you to store all of your documents and images in a non physical space. By doing so, you can access these documents at any time on any mobile device and make constant edits and amendments that are done in real time. Once you have this document, you can share it by inviting people with their email address. This can mean that at an inspection if someone asks for a Vendors Statement, you can just include their email address and the document is instantly available.

2. Email

Email is possibly the best way you can run a remote office that is stored in the cloud. Emails are available on multiple devices and ensure that you can access the required content in real time. You can also integrate your calendar in to your email with services such as GMail, so calendar invites and updates will automatically be pushed to your calendar. This email client can be set up with your own domain email address and ensures both your calendar and email is synced in the cloud.

3. Contacts

Google Contacts is a great way to run your office remotely. You can easily log in to Google Contacts and press the Plus button. This means that it will automatically be synced to your phone and the numbers will be available for you to view across multi devices. This means that it won't matter what phone you are on, as long as you are signed in to your google account your contacts will sync. This eradicates the need for address books, and ensure that you can work remotely.

4. Writing content in the cloud.

As agents, writing on the go is essential. To have your content written in the cloud, you can write your drafts on word docs available on Google Drive and then just copy the content to your CMS platform straight away. You will maybe find this a little more finicky when it comes to inserting images and trying to format the design of the blog content, however it is a good plan to ensure that the content is not deleted and available across multi devices.  

5. Integrate apps

To run an office remotely you will need a mobile device that can provide versatility and access to a bunch of apps. You will want an app to organise your content and when you are going to execute it. Setting up apps like HipChat is a great way to keep conversations between the relevant team members and make sure that messages are delivered in a clean and easily understood environment. Google Hangouts is also a great way to ensure you can all quickly converge and chat in real time. The ability to chat over video provides a personal touch and also provides real time updates. 

Other apps to work remotely include:

  • Skype - for video and IM
  • Buffer- To schedule content
  • Facebook- for a good IM platform

By taking this approach, you should be able to at least start working remotely and integrating your content so you are less reliant on a bricks and mortar office. It's imperative to have a mobile device that allows access to all of these apps and have plenty of storage, unless you can be extremely organised to ensure everything is cloud related with nothing locally on the device (our suggestion)

What do you think? Could you run your office entirely off mobile devices?

Let us know below! 

About the Authors:

Todd Schulberg

Todd Schulberg handles all things marketing for Homely.com.au - Living and breathing property, Todd has a keen interest in the movements in the market and how agents can utilise new tools and technology in order to be more connected. Using all things social, Todd suggests different ways that agents can engage and think outside the square with their marketing approach. 

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Rocky Bartolotto

Rocky Bartolotto is the National Sales Director for Homely.com.au - Rocky's extensive experience in introducing new product offerings to the market and client management abilities makes him one of the most knowledgeable property specialists in the country. 

In addition to his time working in the online space, Bartolotto is also one of Sydney’s top auctioneers, with over 4000 auctions performed through his business Auction Services.

is the National Sales Director for Homely.com.au - Rocky's extensive experience in introducing new product offerings to the market and client management abilities makes him one of the most knowledgeable property specialists in the country. 

In addition to his time working in the online space, Bartolotto is also one of Sydney’s top auctioneers, with over 4000 auctions performed through his business Auction Services.

rocky round.png

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