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Time management tips

5 apps real estate professionals need to get more done

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5 apps real estate professionals need to get more done

Do you ever wish there were more hours in a day? Do you often find yourself under the pump, staying back late at the office struggling to finish your daily to-do list? Don't worry, there are apps that can help with that!

We know that between answering emails, prospecting, completing paperwork, managing social media accounts, running inspections and fielding calls, property managers and real estate agents are regularly finding themselves pressed for time.

Amongst this plethora of tasks and duties, if time management isn’t your strong suit it can be easy to lose track of important tasks and enquiries, and not work as productively as you could or should be.

Research shows frequently being time poor can lead to increased stress, sacrifices to work quality and missed business opportunities.

Here are five apps that’ll help you get more out of every day.

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The best apps to help real estate professionals with...

Email overload

Spark by Readdle

If you fall victim to hundreds of emails flooding into your inbox aka ‘email overloard’ daily, Spark is the email add-on for you! You can set up your unified Smart Inbox with existing Gmail, Exchange, Yahoo or Outlook accounts to have all your emails combined in one handy place.

The best thing about Spark is it intuitively prioritises your emails into groups (personal, notifications and newsletters) and puts the most important ones at the top of your inbox for immediate attention. It also provides you with Smart Notifications, so you only get notified about the most important messages.

Image: Spark

Image: Spark

Communication

WhatsApp

WhatsApp is a fantastic free tool to communicate with clients and team members. Use group chat to make announcements, share videos, images and delegate tasks to colleagues.

Also, save time by taking photos of your open for inspection forms to send directly to an admin assistant for input into your CRM system. This simple action will save you from having to hold onto the hard copies of all your lead sheets from the weekend and ensure you're ready to make follow-ups first thing Monday morning.

Tasking

Any.Do

One of the easiest ways to break down a lengthy to-do list into more manageable bite-sized chunks is with Any.Do. You’ll never forget or put off an important task again with the app’s time and location-based reminders, voice capture capabilities (great for when you’re out and about) and recurring event capabilities. You can also share lists and attachments, as well as chat with and assign tasks to other team members within the app.

Any.Do syncs across Android, iOS, web and desktop devices and works seamlessly with Google Calendar, Exchange and iCloud.

Image: Any.do

Image: Any.do

Social media management

Hootsuite

Take back hours of your week using a social media scheduling and management service such as Hootsuite. You can now save more time than ever, where since early 2018 Hootsuite has allowed users to schedule automatic Instagram posts. Posting to Instagram, Facebook, LinkedIn and Twitter multiple times a day without the hassle of having to manually upload posts will save you loads of time.

You can also keep track of your performance on each of your professional platforms using Hootsuite’s analytics, to get a better picture of what your audience is and isn’t engaging with.

Impress clients

RP Data Pro by CoreLogic

RP Data Pro ensures you’ll have everything you need in the palm of your hand to wow potential clients at inspections, appraisals and while you’re out and about. You can research market trends, comparable sales, generate valuations, create and send postcode reports all from the convenience of your mobile.

CoreLogic also provides complimentary training with every app purchase so you can learn how to maximise the wealth of property info you’ll have access to. The app is available for iOS & Android.

Image: RP Data Pro

Image: RP Data Pro

We hope these apps aid in putting some of your time management pain points to bed and help maximise your precious working hours.

For more ways smart technology can boost your professional success take a read of what’s new in real estate tech and eight productivity boosting tools.

Happy selling!

The Homely.com.au Team

Disclaimer: The information provided is a general guide only. Homely has no association or interest in any of the apps or their affiliates mentioned above.

About homely.com.au:

Homely.com.au is a new way to search for Merrylands real estate for sale and properties for rent in Sydney. With over 340K listings and 500K local reviews and insights, homely.com.au is a faster and easier way to search for property to buy and rent in Australia.

Check out our Suburb Reviews and Questions pages to see what everyone is talking about.

Don't forget to download our iPhone app!

We'd like to hear from you!

If you enjoyed this blog leave a comment below and share it with your friends. Please respect the public forum and refrain from posting any expletives or hateful comments as they will be removed. We're always on the look out for guest bloggers and would like to receive your feedback, so feel free to get in touch at marketing@homely.com.au.

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A star agent’s weekly routine

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A star agent’s weekly routine

The star real estate agent has time management strategies and routines in place to efficiently prioritise tasks, maximise appointments and get the most from their CRM each and every day.

Do you ever feel as though you’re easily side tracked? Do you occasionally get through a day feeling like you achieved nothing? Follow these tips to reconstruct your weekly routine and get your time management and lead conversion strategy back on track.

Mornings-

Get your day off on the right foot by using the first 15 minutes to plan out and time block all the tasks you need to complete that day. Start by breaking up the day into hourly segments and jotting down or typing in tasks that are a high priority and what you’ll specifically focus on each hour.

Don’t forget to factor in a couple of 15-minute mental break times for a walk, coffee run, Facebook perusing, internet browsing or a game of solitaire. Use your phone’s timer to make sure you stay on schedule. If you’re into apps, try Rescue TimeFocus Booster and Remember the Milk to manage your hourly segments and to-do lists more efficiently.

Image: Rescue Time

Image: Rescue Time

Use the first one to two hours of your morning when you’re fresh and at your most alert to be proactive and follow up your hottest prospects. Aim to generate between 8 to 15 (whatever is realistic for you) new conversations within this time that will either lead to an appointment or a follow up conversation another day. During these calls, we recommend shutting off your web browser, TV, radio, email and voicemail, to keep procrastination, interruptions and distractions at bay.

The rest of the day-

Once you meet your new conversations quota, follow through on the calls you made that morning (send off emails of contracts and section 32s, text message appointment confirmations, make notes, follow up tasks and re-qualify leads in your CRM, add warm and cold leads to your drip campaign EDM list etc.), check and respond to emails, online enquiries and voicemails, and prepare for imminent appointments.

Have 30 minutes set aside at the end of the day for your professional social networking. Schedule your posts for the following day, check your messages, ad performance and notifications. It’s important to strictly limit your use of social networking by having a content plan otherwise it can easily chew up hours of valuable time you could use more productively elsewhere.

Wednesday nights-

Set aside an hour or two on Wednesday evenings to make outbound calls. Wednesday nights are a good time to check in with clients as you’ll be less likely to go to voicemail and they’ll be more open to having a conversation than they would be during business hours, on a Friday night or a weekend.

Your goal here is to re-engage and re-qualify your warm and cold leads, build upon your rapport with them and arrange follow up steps if necessary. This will lead to booking in more appointments, shore up future business and improve your conversion rate long term.

Weekends-

Your weekends should be dedicated to prospecting, relationship building and in-person meetings. During your weekly morning and Wednesday evening calls aim to set up between 4 and 6 meetings with your hot and warm prospects for the upcoming weekend. Arrange in person consultations and valuations with sellers, schedule inspections with buyers and collect and qualify new leads at open for inspections.

On a Saturday or Sunday evening it pays to get into the habit of adding new client details, detailed notes from your appointments and prioritised follow up tasks into your client relationship management system (CRM) while the information is still fresh in your mind. That way you’ll be ready to hit the phones first thing Monday morning to follow up your hottest leads.

We realise an agent's time is highly variable and you'll inevitably have to respond to unexpected tasks and requests that naturally crop up throughout the day, so this planner isn’t set it stone. But, through trial and error you'll quickly realise what strategies work best for you and find your time management groove. Once you do it's important to stick with it and chip away at your prospects and goals one day at a time.

For more ideas for efficiently and effectively manage your time check out these eight productivity boosting apps.

 

Happy selling!

From the Homely Team.

 

About Homely:

Homely is a new way to search for Kellyville real estate for sale and properties to rent in Sydney. With over 340K listings and 500K local reviews and insights, Homely is a faster and easier way to search for property to buy and rent in Australia.

Check out our Suburb Reviews and Questions pages to see what everyone is talking about!

Download our new iPhone app!

We'd like to hear from you!

If you enjoyed this blog leave a comment below and share it with your friends. Please respect the public forum and refrain from posting any expletives or hateful comments as they will be removed. We're always on the look out for guest bloggers and would like to receive your feedback, so feel free to get in touch at marketing@homely.com.au.

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